| Dear @@first_name@@, |
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| Data Collection Best Practice: The Basics |
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| As you may be seeing, Data Collection is a key part of the changes made to GPDR (Global Data Protection Regulation) in May. Therefore, we wanted to provide our members some suggestions* on Data Collection and some top tips. |
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| Data collection, how it‘s done, and whether the data subject has given informed consent to it needs careful consideration. As most coaching businesses and organisations deal with personal data so here are the most important things to bear in mind with Data Collection. |
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| Data Collection Tips |
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| Work out what you want to do with the data |
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| Data collection must be for a particular purpose, and you have to be able to demonstrate that all personal information collected was for that purpose. In general, it is best to limit the amount of pieces of personal data that you collect to that which is strictly necessary. |
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| Communicate your intentions during the Data Collection process |
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| Be up-front about what your organisation plans to do with the data. That way, people are fully aware of how their information will be utilised. Failure to inform participants will result in your organisation being in breach of the Data Protection Acts. You should also communicate how you intend to store, encrypt and eventually dispose of your participants information. |
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| Passing information on to third parties |
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| If you intend on passing personal information to third parties you need to tell the owners of that information, and give them the option to withdraw their consent. |
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| Always seek permission to use data in different ways |
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| It may be tempting to use information on a database in new and creative ways. However, the current legislation prohibits this. If you develop a new project and want to use the information collected, you need to contact the owners of that information and seek separate consent. |
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| Treat all information as sensitive |
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| All information held on third-party individuals is sensitive information. You can never know how important that information is to that individual. Personal information should always be securely held with a records management plan. |
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| Allow For Opt-Out |
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| Always include an opt-out mechanism in printed mail outs, emails and text messages. |
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| How can the AC help get you prepared? |
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| The Association for Coaching (AC) have put together an e-book "Discover how GDPR will affect your Coaching Business" to give you a better insight to the changes and what they mean to you as a coach. We will also be sending a series of emails over the coming weeks to give you further insight into different elements of GDPR. For further information visit our GDPR Page or the Information Commissioners Office Site |
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| Complimentary Webinar - Recording |
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| Our complimentary webinar with Michael Brennan last week was a huge success. Attendees learnt more about GDPR and how to get ready for it. Don't worry if you missed it as the recording is now available. If you would like a copy then please register below. |
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